Manufacturing
Your team spends hours keying customer POs into the ERP, checking every revision and matching vendor invoices line by line. We take that typing off them, so orders land the same day and people handle only the odd cases.
Say a customer emails a PDF purchase order with 40 lines. Someone opens it, looks up each part number and checks the price against the quote. Then they key it into whatever ERP runs your floor. Then the next one arrives. By Friday, order entry has eaten the hours your customer service lead was meant to spend on expedites and new quotes.
Scheduled work is worse. Many automotive and industrial customers send a blanket PO, then weekly releases that move dates and quantities against it. Aerospace customers often issue revisions. Rev C changes a quantity, a ship date or a drawing callout. The change sits in an email nobody flagged. Miss it and you build to the old number. Misread a unit of measure and you ship a case where the customer wanted an each.
The same retyping runs the other way. Receiving logs what came in. Accounting keys the vendor invoice. Then someone matches the PO, the receipt and the bill line by line before anything gets paid. Almost none of this needs judgment. It just needs hours your team doesn’t have.
When a PO lands in the inbox, it’s read and checked against your item master, your customer’s part numbers and the prices you quoted. A draft sales order waits in your ERP for someone to approve. Lines that match are filled in. Lines that don’t are flagged with the reason attached: an unknown part number, a price that differs from the quote or a unit of measure that looks wrong.
Releases and revisions get the same treatment. Each new release is compared with the blanket order and the last schedule. A moved date or a changed quantity shows up as a clear difference instead of a buried email. A revision is compared line by line with the order you already entered. Your planner sees exactly what changed before the floor builds to it.
Vendor invoices are matched to the PO and the receipt as they arrive. Clean matches are queued for payment approval. Short shipments, price changes and duplicate bills are held for review. What you get is same-day order entry, fewer wrong shipments and a team that spends its time on the exceptions instead of the keyboard.
Start with the paperwork that costs you the most hours or the most mistakes. For many shops that’s customer POs going into the ERP. For others it’s release schedules, revisions or vendor invoices. Pick one. A single workflow that runs every day is worth more than a plan to fix everything at once.
It runs on the tools you already use. Your ERP stays where it is, and the work connects to the order system and inbox your team opens each morning. There’s no new software to install and no new screen for your team to learn.
Book a free audit. It’s a 20-minute call about where your team’s hours go. You get a written plan within 48 hours and a fixed-scope quote. Your first workflow goes live within 14 days of access to your tools.
On Fort Worth’s west side sits Air Force Plant 4, the government-owned plant next to Naval Air Station Joint Reserve Base Fort Worth where fighter jets are built today. A helicopter maker has built in Fort Worth since it broke ground there in 1951. Machine shops and fabricators selling into supply chains like these deal with PO revisions and change orders every week.
Between the two cities, the big assembly plant in Arlington builds full-size SUVs. A defense contractor runs its missiles and fire control business from Grand Prairie. Further north, a heavy-truck maker has its headquarters and plant in Denton. Suppliers in that mix work from blanket POs, weekly releases and customer part numbers that never match their own.
Your team does. Each PO becomes a draft sales order in your ERP and waits there until the person you choose approves it. Nothing reaches the floor or the schedule without that sign-off.
The order isn’t pushed through. The line that doesn’t match comes to a person with the reason attached, such as an unknown part number, a changed price or a different unit of measure.
Yes. Each release is compared with the blanket order and the previous schedule. Changed dates and quantities are flagged for your planner before anything is entered, so nobody builds to an old number.
After the free 20-minute audit you get a written plan within 48 hours and a fixed-scope quote. Your first workflow goes live within 14 days of access to your tools.